Background & Overview

The HLF (Heritage Lottery Fund):

About -

The Heritage Lottery Fund (HLF) enables communities to celebrate, look after and learn more about our diverse heritage. From our great museums and historic buildings to local parks and beauty spots or recording and celebrating traditions, customs and history, HLF grants open up our nation’s heritage for everyone to enjoy. Since 1994 it has supported more than 26,000 projects, allocating over £4 billion across the UK.

Lottery Fund Applications -

A first-round pass means the specified project meets the HLF criteria for funding and they believe it has potential to deliver high-quality benefits and value for Lottery money. The application was in competition with other supportable projects, so a first-round pass is an endorsement of outline proposals. However, a first-round pass does not guarantee the applicant will receive a grant as the second-round application will still be in competition for funding.

How the SWiB HLF Project came about:

Project Title:

'Image building' - A project to improve access to and interpretation of the regions visual heritage by the Plymouth Barbican Association South West Image Bank.

What is the project?:

The PBA is seeking funding from the Heritage Lottery Fund to expand and enhance local community access to, and use of our collections working to three key objectives; accessibility, interpretation and outreach:

Accessibility – This project will see the relocation of our photographic archive to 25 The Parade, A three-floored PBA owned property on the Barbican which has become available as an immediate solution to the limitations in developing and accessing SWiB. Consultation between the Association and the Council’s Conservation and Planning Departments has been established to ensure appropriate understanding of the necessary management and maintenance of the proposed property in it's use as an archive.

Interpretation and outreach – This project will create a temporary 'Project Archive Assistant' post for a period of twenty two months to support the development and delivery of a formal outreach programme during this critical stage of relocation with far-reaching community benefits. The project will provide essential seed funding for a series of large-scale outreach projects in collaboration with other local heritage and outreach organisations and local communities.

Project Aims:

1) The move to a bigger and more accessible building will; enable us to create new publicly accessible learning spaces which will be of benefit to a larger number of people than is currently catered for. Following relocation, SWiB will set up an interactive accessible gallery area; an area for book and print sales; provide a classroom space for lectures, seminars and school visits with adequate projection equipment in situ and will offer academic researchers and PhD students desk space in a secure area away from the public.

The increase in space will also serve to accommodate more volunteers to help digitise and catalogue the collections; host more visitors and groups of visitors in a bigger and better premises with more focus given to the exhibition and interpretation of our heritage; and allow us to look after additional collections in a bigger, more secure and more professionally specified climactically controlled archive store. There will be a separate area designated for the SWiB office, making use of existing equipment and furnishings and a sophisticated secure mobile shelving storage facility with static air conditioning systems to afford the long-term preservation of our collections.

Equally important, the move to the proposed building will also enable us to design an archive access space that incorporates the latest digital archive interfaces. SWiB has already developed a basic online presence which will be developed further by the Archive Manager to complement the expansion of available resources.

2) The recruitment of a temporary Archive Assistant will; demonstrate our appreciation of the value of bringing in new skills specific to the fundamental requirements of the post namely communication skills and experience of outreach delivery. This opportunity for transferral of knowledge will benefit both the archive and the post appointee during a critical stage in our development. The assistant will ideally be an individual who requires actual work experience to complement either a higher educational course or career development. They will help to promote SWiB during our proposed period of relocation and will work to make our collections more accessible to our source communities and other diverse user groups; take a lead in developing informal learning opportunities and interpretation strategies for community groups; make use of the archives collections and displays as a key learning resource with those groups; foster links and build partnerships with community based organisations so that the archive’s services (including temporary exhibitions and gallery displays) are inclusive and provide access for all; will act as ‘audience advocate’ informing gallery and collections development and interpretation strategies; create and evaluate sustainable resources for community groups and contribute to service forward planning.

3) The seed funding for outreach projects will; enable us to develop and run a number of outreach projects with our source communities, local schools, colleges and those who don't currently use archives.

First Steps:

SWiB submitted a pre-project application in March 2009. After being invited to continue with the application process, the SWiB Archive Manager attended a HLF application workshop training event in Exeter and a meeting with Louise Ray, Lottery Funding Advisor at The National Archives in May 2009.

Our round one application was submitted in November 2009 following a concentrated period of research to design and clarify intended project proposals and likely outcomes arising from undertaking such a project.

In March 2010, the HLF reported a successful pass of our round one application.

A three-month development period was agreed with the HLF (subsequently extended to August 2010) to allow SWiB to undertake further research for production of a more detailed round two application. The development period furthermore allowed the archive to benefit from undertaking formal consultancy meetings with potential partner-groups and target audiences which proved invaluable in establishing key activity strategies to be undertaken during the proposed project.

Our second round application was submitted in August 2010.

Further Links:

HLF Pre-Project Delivery, Planning & Development
HLF Project Delivery - Further Development Work
HLF Project Delivery - Activity Portfolio
Press Release (HLF Project) - 30th March 2010
Press Release (HLF Project) - 17th January 2011
News feature - 22nd January 2011


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