Pre-Project Delivery, Planning & Development

The activities listed below have been undertaken by the SWiB Archive Manager in consultation with the PBA, PBA SWiB Board and appointed Property Manager, proposed project partners and the SWiB team of volunteers.


Development Work (March 2010-December 2010) -

- HLF Feedback on Round One Application received – 10th March 2010
- HLF Permission to start Development Phase, granted – 30th March 2010
- HLF Development Phase start-up meeting - 29th April 2010.

Publicity work -
- Press releases issued - 31st March 2010
- Radio Devon announcement (1st April 2010)
- Interviewed by Herald – 6th and 9th April 2010
- Feature in Herald - 24th April:

See the article here

- Radio Devon update on development (14 June 2010)
- Radio Devon announcement (13 December 2010)
- Radio Plymouth interview/announcement (15/16 December 2010)

Round Two - Project planning work
- Meeting with Ed Keast, Property Manager for the PBA / Conservation Management (monthly)
- Meeting with Tony Golding, Secretary for PBA / Financial (monthly)
- Meeting with PBA Directors / review progress (monthly)
- Consultancy meeting with John McGill, equipment supply and installations (13th April 2010)
- Consultancy meeting with Tony Davey, Community Engagement Officer, PWDRO – in prep. for the intended outreach officer post for SWiB (16th April 2010):

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- Consultancy meeting with Louise McDermott, Interpretation & Community Officer, Royal Cornwall Museum, Truro – in prep. for intended outreach officer post for SWiB (22nd April 2010)
- Volunteer team meeting (30th April 2010 at Plymouth Arts Centre):

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- Meeting with Tony Golding, Secretary for the PBA (14th May 2010)
- Meeting with Ray White, Groundworks - Plymouth (21st May 2010)
- Consultation Meeting with Nicola Moyle, Museum and Louisa Mann, PWDRO, (21st May 2010)
- Conference meeting with website support - possible costings to develop public interface potential (15 June 2010 / 22 June 2010)
- Focus Group 1 (public) - ten invited users of SWiB for a discussion on development proposals (22 June 2010)
- Focus Group 2 (public) - ten invited users of SWiB for a discussion on development proposals (28 July 2010)
- Site visit with John McGill and Cascade Business Interiors (to confirm equipment and installation of air conditioning and mobile shelving) - (2nd August 2010)
- Site visit with APEX security (to confirm security needs and produce quotation for costings) - 5th August 2010
- Site visit with Bretonside Copy (to confirm display potential and produce quotation for costings) - 6th August 2010
- Site visit with J&S (to confirm archive transfer logistics and produce quotation for costings) - 6th August 2010

Project Planning: - COMPLETED

Round Two - Activity planning work
- Activity Consultancy meeting with FOTONOW – to discuss proposed series of collaborative activities for project (20th April 2010)
- Activity Consultancy meeting with the Architectural Centre, Devon and Cornwall – to discuss proposed collaborate activity for project to tie in with ‘Plymouth: 20th Century City’ Project (23rd April 2010)
- Activity Consultancy meeting with Mike Coombes, Plymouth Airport – to discuss proposed themed complementary exhibition activity for project (23rd April 2010)
- Activity Consultancy Meeting with Louise Ray, Lottery Advisory, The National Archives, Kew (5th May 2010):

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- Activity Consultation Meeting with James Ryan and Caitlin Desilvey, University of Exeter Project (18th May 2010 at SWiB)
- Activity Consultation Meeting with Ray White, Groundworks (21st May 2010)
- Activity Consultation Meeting with Mia Gilson (RiO) - (8th June 2010)
- Activity Consultation Meeting with Katie Thompson – proposed themed exhibition activity for project to tie in with the Jazz and Blues Festival, Barbican, 2011 (18th June 2010)
- Activity Consultation Meeting with Sarah Bateup and Danielle Woodbridge, The Plymouth and District Down's Syndrome Association Support Group (18th June 2010)
- Activity Consultation Meeting with Mario Picarello - proposed collection based project (21st June 2010)
- Activity Consultation Meeting with Liz Wells, Director of Photography and Culture at University of Plymouth (8th July 2010)
- Pre-project delivery planning/consultancy meeting with the proposed SWiB Project Team Committee - 30th July 2010:

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Activity Planning: - COMPLETED

Round Two - Application Completion Work
Employment of a temporary Archive Assistant (Anna Keast, pictured below) to support ongoing office based volunteer/public activity during the final stages of the application completion phase (July/August 2010):

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- Produce detailed Job Description and Person Specification for proposed Project Outreach Assistant post - completed
- Produce detailed Project Time Tables - completed
- Produce Project Management Structure (Organogram) - completed
- Produce Volunteer Policy - completed
- Produce a detailed Activity Plan - completed
- Produce a detailed Interpretation Plan (gallery/display areas) - completed
- Produce a ten-year Management & Maintenance Plan (Conservation) - completed
- Produce an Options Appraisal - completed
- Produce Visual Aids - completed
- Produce final project costs/financial plans - completed

- Final review of Application - completed
- Pre-submit review meeting with PBA/PBA SWiB board & volunteers - completed

Application: - COMPLETED

- Submitted Round Two Application (31st August 2010):

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- Submitted Development Phase Completion Report (September 2010)
- HLF onsite assessment visit (2nd November 2010)
- OUTCOME: Application passed (8 December 2010)


Further Links:

HLF Project - Background & Overview
HLF Project Delivery - Further Development Work
HLF Project Delivery - Activity Portfolio
Press Release (HLF Project) - 30th March 2010
Press Release (HLF Project) - 17th January 2011
News feature - 22nd January 2011


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